How to maintain inventory items?

How to maintain inventory items?

·         To maintain inventory items first click on “maintain “option

·         And then click on “inventory items”

·         then a dialogue box will appear

·         This dialogue box contains the following items which we have to fulfill

Item ID:

This states the number of the item

Description:

This describes the inventory item

Item Class:

It defines the type of inventory items we are setting up, once it is set it cannot be changed.

·         

• The next tab is the general tab which determines  the price level and tax and costing method

·         Next tab is of “custom field”  in which we determine the alternative vendor and any special note which we want to give

·         That is how we maintain the inventory items

how to maintain chart of accounts?

How to maintain chart of accounts?

After making a company,now you will make chart of accounts of the company.

This is how your home page is.

·         Now click on “Maintain”.

·         A list will appear, click on Chart of Accounts.

·         A dialogue box will open.

·         Now give each account an account ID, description and account type.

·         After filling up, press ALT+S key to save this account.

·         All of the accounts are made by this procedure.

·         The account of retained earning is necessary for chart of accounts.

If you have made a wrong account mistakenly you can edit it by the following procedure:

·         For editing the description and account type. Click on the look up button

·         Now “double click” on the account you want to change let say its “cash at bank”. It will open and you can edit it.

·         For changing the account id. Click on the “change id button and then a dialogue box will open and you can edit the id.

For checking the accounts you have made click on the “reports” option.

After that click on “General Ledger”.

A dialogue box will appear.

·         Double Click on chart of accounts.

·         You will get all of your accounts.

how to maintain Vendors?

How to maintain vendors?

·        Open the Peachtree software.

 Open the homepage of your existing company.

·        Go to “maintain” option and then click on “vendors”

·        A dialogue box will open

Now fulfilling the dialogue box.

Vendor id:

The id which have been allotted to the vendor.

Then Name of the customer

General tab:

The Contact number of the vendor

Account number from which the transction is going on

Address of the vendor

City St Zip.

Country from which the transction is going on

·        Next tab is of “Purchase default”

  

Purchase Rep is the person who is representing

Purchase account will b mentioned

Then the software will ask about the Tax id

Then delivery form will b in Paper form or Email. Any one option can be selected.

·        Next Tab is of “Custom Fields”.

 

It will ask about the following information:

Who will be the office manager?

Account Rep

Special Note: any type of comment like thank you for transaction etc.

·        The last tab is of “History”

how to maintain customer/prospects?

How to maintain customer/prospect?

Open up the Peachtree software

After opening Peachtree software a dialoged box will open. Select the option of existing company.

Now again a dialogue box will open . click on browse button.

After clicking on browse button. We will select our company file.

This will open our home page. Now we will click on the option “maintain” and then click on customer/prospects.

A dialoged box will open which look like this:

The upper portion is called “header” and the portion which highlights “general…. Sales default… etc” is called TABS.

Fulfilling the information.

We can also set the address according to the situation like on at what address you have to send invoice and at what address you have to send the goods by selecting the option of “bill to address”

After clicking bill to address the dialogue box will look like this

Now after fulfilling this click on “sales default”

In sales default we have price level which we can set according to the sales contract.

Open P.O is the option which is that your previous system was not computerized and now it is.

 Payment default will show you address and other options if the customer is dealing with credit card 

History will tell you about the transactions which have been incurred with the customer.

This is how we can maintain the customer/prospects.

How to maintain customers?

·         Open up the peachtree home page.

·         Go to the “maintain” option. Then select the option of “default information” which will furthure open up a window and then select “customers”

·         This will open a dialogue box which have the tabs of “payment terms” “account aging” “customer fields” “finance charges” and “pay methods”

·   

 inpayment terms we can set the standards for receiving the payments from customers.

1.       C.O.D is the term of cash on delivery

2.       In” prepaid” option we can give discount to the customer because of receiving payment before the due date.

3.       “due in number of days” in this term we set the “net due days” for receiving the payment from customers  and in what days within we give “discount” to customer and with what “discount percentage”

4.       “due in next month” is  same as like due in days except the option of “due in months”.

5.       We give account number in GL Sales Account.

6.       We give account number of “Discount GL Account”.

·         Next tab to maintain is of “account aging”

  

This will give the maximum limit of payment from customers. The date can be set according to invoice date or due date.

·         “custom fields” is use to enter extra information about customers.

If we want to add an other question refer to the customer information we will check the 5^th check box and then type the question

·         Next tab is of “finance charges”.

a)      In finance charge tab we set the amounts that on which invoice number what overdue charges will be charged.

b)      Its annual rate

c)       If the balance is above the payment then what percentage will be charged.

d)      Its minimum charges.

Beginning balances of Chart of Accounts

Beginning balances in chart of accounts

Open up the existing company in the Peachtree software

After opening the home page go to the “Maintain” option

Then click on Chart of the Accounts to put begning balances of accounts

Dialogue box of chart of accounts will open

Click on the arrow button in front of Beginning Balance

Now select the Period in which balances of accounts is to be enter

And click OK

Now enter the beginning balances of accounts

This is how you enter beginning balances in chart of accounts