General Entry in Journal

General entry in Journal

·         To record general entry in Peachtree open the home page of Peachtree

 

Go to the Task option and there will be an option of general Journal click on it

 

·         A window will open

 

1.       Fill the Date and reference number in the form

2.       In the GL Account select the account in which you want to make transactions

3.       In description write the narration of the transaction

4.       Write the amount in debit credit column

5.       In this way you can record transactions in Peachtree

Assemblies

Assemblies:
Assembly is the option to record finished inventory items and also inventory in hand
For this open the Peachtree home page and go to the option “Task”. There is an option “Assemblies” click on it

A dialogue box will open look like this





• In item ID select the item u want to record
• Date and reference is used to show the date in which the inventory is recorded.
• Quantity needed to build should not exceed quantity in hand. In this case the software will give you error and your data will not save as well.

Global option in Peachtree

Global option in Peachtree:

·        Open the home page of Peachtree

·        Go to “Options” and select “Global” option

A dialogue box will open.

In Tab there are four options:

1.     Accounting

2.     General

3.     Peachtree Partners

4.     Spelling

Now selecting the Accounting tab we have the following options:

Decimal entry:

a.     Automatic option will automatically put decimals in the figures

b.     In Manual options you have to put decimal by yourself

Hide general ledger accounts:

By checking this options it will hide the

a.     Account payable

b.     Account receivable

c.      Payroll

Other options:

By checking this options you can

a.     Warn to record your unsaved record

b.     Will hide inactive records

c.      Recalculations

d.     Uses accounting links

Next tab is of General:

·        You can improve performance by checking or unchecking options of

Do not print full length header

Do not shows inventory items

·        Can select your desired “line item display”

·        Smart data entry will help you to “Automatic field completion” and “Drop down list display” like of vendors, inventory or customers etc.

·        You can change colors by selecting your desired theme

Peachtree Partners:

It will maintain your security level

·        Spellings

It will help you typing in Peachtree.

Maintaining receipts option

How to maintain receipts in Peachtree?

Open the Peachtree home page

Go to the “Tasks” option and select the option of “Receipt”

A dialog box will open in which we have to select the mode of Receipts i.e. bank or cash.

After selecting the mode a dialogue box will open

Following steps will be taken to fulfill it:

Deposit ticket id number which is given on cheque

Customer id

Add reference, receipt number given on sales and date and add receipt amount

Name address city country option has been filled

Quantity item and unit price has been added

At the ends save it.

how to maintain Sales Invoice

How to maintain sales invoice

·         Open up the home page of Peachtree and go to the task bar.

·         Click on the sales invoice option.

·         A dialogue box will open.

Now we will do the following step:

1.       Select the customer id

2.       Then mention the date

3.       Give the invoice number we have entered in invoice

4.       Fill up the Customer Purchase order No (P.O)

5.       Mention the the way of transportation

6.       Fill up the shipping date             

7.       If there is any discount policy, we will mention it “Terms” option

8.       Then fill up Quantity, Item and Description option to show the detail information.

sales order qoutes

Quotes/ sales order

Open the task option in bar

And after that on quotes.

Window will open

Add all the details, name, and address

Date is very important

Add date as an invoice number.

Then add items about which it is made

vendor credit memo

Vendor Credit Memo

1st click on the peachtree and open it , click on option toll bar option task than on vendor crdedit memo after that

This type of window will appear.

Returned the things to which vendor, add his name and then make a invoice number of that vendor.

After selecting vendor and invoice number



Mentioned number of goods, returned and than press OK

At last save the data, and done other things.

Purchase Order

Purchase order

·         Open the Peachtree software. Now select the existing company.

• ·         Home page will open
• ·         Go to the task option

• ·         Click on the Purchase order option.
• ·         A window will open

•   Then fill the vendor id

•   Now fill the date and Good thru option.

• Now save the information by clicking on the save button above.

How to maintain inventory items?

How to maintain inventory items?

·         To maintain inventory items first click on “maintain “option

·         And then click on “inventory items”

·         then a dialogue box will appear

·         This dialogue box contains the following items which we have to fulfill

Item ID:

This states the number of the item

Description:

This describes the inventory item

Item Class:

It defines the type of inventory items we are setting up, once it is set it cannot be changed.

·         

• The next tab is the general tab which determines  the price level and tax and costing method

·         Next tab is of “custom field”  in which we determine the alternative vendor and any special note which we want to give

·         That is how we maintain the inventory items

how to maintain chart of accounts?

How to maintain chart of accounts?

After making a company,now you will make chart of accounts of the company.

This is how your home page is.

·         Now click on “Maintain”.

·         A list will appear, click on Chart of Accounts.

·         A dialogue box will open.

·         Now give each account an account ID, description and account type.

·         After filling up, press ALT+S key to save this account.

·         All of the accounts are made by this procedure.

·         The account of retained earning is necessary for chart of accounts.

If you have made a wrong account mistakenly you can edit it by the following procedure:

·         For editing the description and account type. Click on the look up button

·         Now “double click” on the account you want to change let say its “cash at bank”. It will open and you can edit it.

·         For changing the account id. Click on the “change id button and then a dialogue box will open and you can edit the id.

For checking the accounts you have made click on the “reports” option.

After that click on “General Ledger”.

A dialogue box will appear.

·         Double Click on chart of accounts.

·         You will get all of your accounts.

how to maintain Vendors?

How to maintain vendors?

·        Open the Peachtree software.

 Open the homepage of your existing company.

·        Go to “maintain” option and then click on “vendors”

·        A dialogue box will open

Now fulfilling the dialogue box.

Vendor id:

The id which have been allotted to the vendor.

Then Name of the customer

General tab:

The Contact number of the vendor

Account number from which the transction is going on

Address of the vendor

City St Zip.

Country from which the transction is going on

·        Next tab is of “Purchase default”

  

Purchase Rep is the person who is representing

Purchase account will b mentioned

Then the software will ask about the Tax id

Then delivery form will b in Paper form or Email. Any one option can be selected.

·        Next Tab is of “Custom Fields”.

 

It will ask about the following information:

Who will be the office manager?

Account Rep

Special Note: any type of comment like thank you for transaction etc.

·        The last tab is of “History”